Free Invoice Maker USA | American Invoice Generator
Create Professional Invoices for US Businesses
Our free invoice maker is built for American businesses, freelancers, and 1099 contractors. Generate invoices with proper sales tax calculations, IRS-compliant formatting, and standard US payment terms. No sign-up required.
Products
Products
Your Company
INVOICE
| Item | Quantity | Rate | Amount |
|---|---|---|---|
| Product | 1 | $0.00 | $0.00 |
US Invoice Requirements
While the US does not have a single federal invoicing standard, a professional invoice should include these elements:
- Your business name, address, and EIN or SSN (for sole proprietors).
- Client's name, address, and contact information.
- A unique invoice number for tracking and IRS record-keeping.
- Invoice date and payment due date with clear net terms.
- Itemized list of products or services with quantities and rates.
- Applicable sales tax broken down by state, county, or city rate.
- Total amount due in US dollars (USD).
- Accepted payment methods (check, ACH, wire transfer, credit card).
- Late payment terms and interest charges if applicable.
Sales Tax Considerations
Understanding state-by-state sales tax variation is critical for accurate US invoicing.
State-by-State Variation
The US has no federal sales tax. Instead, 45 states and Washington D.C. impose their own sales tax rates ranging from 2.9% (Colorado) to 7.25% (California). Local jurisdictions may add additional taxes, making the combined rate even higher.
Tax-Free States
Five states have no state sales tax: Alaska, Delaware, Montana, New Hampshire, and Oregon. However, Alaska allows local jurisdictions to impose their own sales taxes, so always verify the specific location.
Nexus Rules
Since the 2018 South Dakota v. Wayfair Supreme Court ruling, states can require sales tax collection from out-of-state sellers based on economic nexus thresholds, typically $100,000 in sales or 200 transactions per year.
Services vs. Goods
Many states tax tangible goods but exempt most services. However, states like Hawaii, New Mexico, and South Dakota tax nearly all services. Always check your state's rules for your specific service category.
Invoicing for 1099 Contractors
Independent contractors in the US have specific invoicing needs to stay compliant with IRS requirements.
W-9 Form: Before invoicing, provide your client with a completed W-9 form. This gives them your taxpayer identification number for 1099-NEC reporting.
No Tax Withholding: Unlike W-2 employees, 1099 contractors handle their own tax obligations. Your invoices should not include federal or state income tax withholding unless backup withholding applies.
Quarterly Estimated Taxes: As a contractor, you are responsible for paying estimated taxes quarterly using IRS Form 1040-ES. Keep detailed invoice records to calculate your tax liability accurately.
Self-Employment Tax: In addition to income tax, contractors pay self-employment tax (15.3%) covering Social Security and Medicare. Factor this into your pricing when setting rates on invoices.
Record Keeping: Maintain copies of all invoices, receipts, and payment records. The IRS requires documentation to support income reported on Schedule C of your tax return.
Why US Businesses Choose Our Invoice Maker
- State Sales Tax Support - Configure tax rates for any US state, county, or city.
- 1099 Contractor Ready - Built-in support for independent contractor invoicing.
- USD Currency Default - Pre-configured for US dollar billing with proper formatting.
- IRS-Compliant Records - Generate invoices that meet IRS documentation standards.
- Net Terms Built In - Support for Net 15, Net 30, Net 60, and custom payment terms.
- Multiple Payment Methods - Include ACH, wire, check, and credit card details.
Explore More Invoice Tools
Discover our other free invoicing tools for businesses worldwide.
- Invoice Maker - Create general-purpose invoices for any business.
- Invoice Maker UK - Generate VAT-compliant invoices for the United Kingdom.
- Invoice Maker Canada - Create invoices with GST/HST support for Canadian businesses.
- Freelance Invoice Maker - Specialized invoicing for freelancers and consultants.
Frequently Asked Questions
Common questions about invoicing for US businesses, contractors, and tax compliance.
Frequently asked questions
Everything you need to know about our free online invoice maker