Sync Invoices to Xero

Invoices, contacts (customers), line items, tax rates, tracking categories, payments, and credit notes all sync to Xero. When you create or update an invoice in Online Invoice Maker, the corresponding record in Xero is created or updated automatically.

Yes. The integration works with Xero Starter ($29/mo), Standard ($46/mo), and Premium ($62/mo) plans. However, Xero Starter limits you to 20 invoices per month. If you send more than 20 invoices monthly, you need Xero Standard or Premium.

During setup, you map your invoice tax rates to Xero tax rates. Xero has pre-configured tax rates for most countries (GST, VAT, sales tax). If your rate does not match an existing Xero rate, you can create a custom rate in Xero first, then map it.

Yes. Xero supports multi-currency on Standard and Premium plans. Invoices created in any currency sync to Xero with the correct currency code. Exchange rates are managed in Xero settings, and gains/losses are tracked automatically.

Yes. When you sync an invoice for a new customer, the contact is automatically created in Xero with their name, email, address, and phone number. If the contact already exists (matched by email), the existing Xero contact is linked instead.

Yes. You can map invoice categories or projects to Xero tracking categories during setup. This allows you to track revenue by department, project, location, or any custom dimension you have configured in Xero.

When you mark an invoice as paid in Online Invoice Maker, a payment is recorded against the invoice in Xero. During bank reconciliation in Xero, you can match these payments to your actual bank transactions for a complete audit trail.

Yes. After connecting, you can import historical invoices from any date range. This is useful when you are setting up Xero for the first time or want a complete record. Large historical syncs (500+ invoices) may take several minutes to complete.

If the same invoice is modified in both platforms simultaneously, Online Invoice Maker treats its version as the source of truth and updates Xero accordingly. Conflicts are logged in the integration dashboard so you can review and resolve them manually if needed.

Both integrations sync invoices, contacts, and payments in real time. The choice depends on which accounting software you use. Xero is popular in the UK, Australia, and New Zealand, while QuickBooks is more common in North America. Both integrations offer the same sync capabilities.