Invoice Notifications in Microsoft Teams

You can receive notifications for invoice created, invoice sent, invoice viewed, payment received, invoice overdue, and quotation accepted events. Each notification includes the invoice number, customer name, amount, and a direct link to view the invoice.

In Microsoft Teams, right-click on the channel where you want notifications, select "Connectors" or "Workflows", and add an Incoming Webhook. Give it a name like "Invoice Alerts", copy the webhook URL, and paste it into Online Invoice Maker Settings > Webhooks.

Yes. You can create separate webhooks for different channels — for example, send payment notifications to a #finance channel and overdue alerts to a #collections channel. Configure each webhook URL in your Invoice Maker settings.

Yes. Incoming Webhooks and Workflows are available on all Microsoft 365 Business plans including Business Basic, Business Standard, and Enterprise. You do not need a premium Teams license.

The notifications use Adaptive Cards format for rich, interactive messages in Teams. They include your business logo, invoice details, amount, and action buttons. The format is optimized for readability on both desktop and mobile Teams apps.

Yes. If you have the Microsoft Teams mobile app installed and notifications enabled, you will receive push notifications for invoice events on your phone, tablet, and desktop — wherever you use Teams.

Notifications are sent in real time via webhooks. Typically, the Teams message appears within 1-3 seconds of the event occurring in Online Invoice Maker. There is no polling or scheduled delay.

Yes. In the webhook configuration, you can select specific event types to subscribe to. For example, you can choose to only receive notifications for payments and overdue invoices, filtering out creation and viewing events.

Incoming Webhooks work in standard channels and private channels. For shared channels (cross-organization), you may need to use Power Automate or a Make scenario as an intermediary to route notifications.

The notification cards include a "View Invoice" button that opens the invoice directly in Online Invoice Maker. Team members with the appropriate permissions can then send reminders, mark as paid, or download the PDF.